Conference Timeline

As Early as Possible

Please make space request, as the space is not always available. Requests for space are not automatically approved. Make preliminary AV, room set up and catering requests. If you plan to use an outside caterer, you can let us know that too! Remember, any events which include alcohol must use Sodexo as the alcohol provider, as they hold the liquor license. This requires a 14 working day lead time.

At Least Three Weeks Out

Provide menu details (if using Sodexo) and update other requests. Provide catering set up time and pick up time, estimated headcount. All AV requests must be provided at this point. Group coordinator should receive guest parking permit from conference office via email.

At Least Five Business Days Out

Confirm final catering counts with the conference office. Please let us know your signage needs (location and what exactly you would like printed on them.)

Less Than Five Business Days

A phone call or email is required to request changes. Requests for changes might not be approved.


Charlotte Porcelli, Director of Conferences & Events
802 626-6498